FileLock’s WORM software seamlessly integrates into your existing IT infrastructure without disrupting established workflows or requiring any hardware. This zero-footprint approach ensures business continuity.
Do you archive your data in accordance with legal requirements? The handling of business documents is subject to strict regulations in Germany: According to the guidelines of the German Commercial Code (HGB), the GoBD and other tax law as well as commercial law requirements, all companies are obliged to archive electronic data in an audit-proof manner.
FileLock is the ideal solution for archiving your company documents in a GoBD-compliant manner. Because the software makes audit-proof long-term archiving simple, cost-effective and flexible for you.
Installs on virtual machines and complex cluster architectures, ensuring enterprise-scalability
FileLock is both application and hardware independent
Compliant replication as standard functionality included
Leverages your existing IT infrastructure, eliminating the need for additional hardware investments
FileLock enables easy & audit-proof archiving according to country regulations (KPMG certified: SEC 17a-4(f) etc.)
Rapid deployment and intuitive operation, seamlessly integrating with your current software environment
Talk to our experts and get individual advice
How is FileLock implemented?
FileLock implementation requires no changes to your existing IT infrastructure. The Windows-based software integrates seamlessly into your current environment, allowing continued use of all applications—including systems management, backup, virus scanners, accounting, and virtualization software. Once installed, FileLock automatically begins audit-proof archiving while preserving your existing workflows and reducing storage management costs.
Why is FileLock needed?
In most countries, business regulations require strict audit-proof archiving of electronic documents. Companies must comply with multiple legal frameworks, including the German Commercial Code (HGB) and GoBD guidelines, for proper data archiving. Non-compliance with these tax and commercial law requirements can result in severe financial penalties reaching into millions. FileLock ensures your business meets these mandatory archiving obligations.
What challenges does data archiving present to businesses?
Meeting archiving requirements typically demands significant investments in IT infrastructure changes, new workflows, and compliance expertise. FileLock eliminates these challenges by providing a simple, cost-effective solution that integrates with your existing systems.
How does audit-proof archiving work with FileLock?
FileLock automatically protects new data using WORM (Write Once, Read Many) technology. Users maintain normal file access through the file system, but any modifications are blocked until the retention period expires. This ensures data integrity while preserving familiar workflows.
Does FileLock only protect new documents?
No. FileLock can protect both new and existing documents with audit-proof archiving. The software runs on Windows servers or virtual machines, scaling to meet your system requirements while preserving your existing systems and processes.
Is there a download for the legal opinion?
Yes, you can download the legal opinion for FileLock. The KPMG certification confirms that FileLock meets proper accounting principles for electronic data archiving. Click “FileLock Expert Opinion” to access the document here .
Try FileLock for free
See for yourself: Download FileLock now and try it for 60 days – non-binding and for free. The 60 day trial starts with setting up a WORM volume.
Upon expiry of the free trial, you have two options:
Are you convinced and want to continue using FileLock?
If you purchase the software, you receive a current license without a time limit.
You don’t want to purchase FileLock?
Just delete the software and get the storage space back.
License Agreement
End-user License Agreement (EULA) for the software „FILELOCK (FL)“ by GRAU DATA
ATTENTION
The Use of this Software is subject to the enclosed license agreement from GRAU DATA GmbH (Germany). By usage of the software, you demonstrate your agreement to the terms of the following license. If you have not signed any other agreement with GRAU DATA GmbH, the following terms of license determine the user rights for this software.
GRANT OF LICENSE
GRAU DATA GmbH grants you a non-exclusive and non-transferable license for the right to use the software. You are not allowed to modify the software or to deactivate the license or control functions. If you possess a multiple user license, not more than the maximal number of authorized users are allowed to use the software simultaneously. The licensee resumes responsibility for the selection of the program to achieve intended results, and for the installation, use, and results obtained from the program. All rights not specifically granted in this license are expressly reserved by GRAU DATA GmbH.
RIGHT OF OWNERSHIP
You agree that this software remains the property of GRAU DATA GmbH and that you only have a license to use this software. GRAU DATA GmbH retains the ownership to all of the software, software copies and related materials.
COPIES AND ADAPTIONS
You may make and maintain one backup copy of the software, provided it is used only for backup or archive purposes and you keep possession of the backup copy. In addition, all the information appearing on the original disk labels (including name of the software, serial number and any copyright notices) must be copied onto the backup labels. You are not permitted to copy the software onto a public network or to rent, lease, sub-license, time-share or sell the software or the manual.
NO REVERSE ENGINEERING
Modification, reverse engineering, reverse compiling, or disassembly of the software is expressly prohibited without written permission from GRAU DATA GmbH. In some countries a limited disassembly or reverse compiling is allowed without permission. Please ask the legal department of GRAU DATA GmbH for more information about this. You are not permitted to decode the software unless the decoding it is a part of the software functionality.
ASSIGNMENT
You may not transfer or assign the software and/or this license agreement to another party without the prior written consent of GRAU DATA GmbH. If such consent is given and you transfer or assign the software and/or this license agreement, then you must at the same time transfer any copy of the software as well as the supporting documentation to the same party and the recipient must agree to this license agreement.
TERMINATION
This license agreement shall automatically terminate if you breach any of the terms and conditions of this license agreement. If for any reason your right to use the software terminates you must remove and destroy all copies of this software and any documentation provided to you.
EXPORT RESTRICTIONS
You agree that you will not export or re-export the Software or accompanying documentation or any products utilizing the software or such documentation in violation of any applicable laws or regulations. Failure to comply with any term of this agreement automatically terminates your license and may make you liable for legal damages to GRAU DATA GmbH.
LIMITED WARRANTY AND LIMITATION OF REMEDIES
The Software is provided “as is” without any warranty of any kind, either expressed or implied, including but not limited to implied warranties or merchantability and fitness for a particular purpose. Without limiting the foregoing, no warrant is given that the software will meet your requirements or be compatible with other software or hardware. In no event shall GRAU DATA GmbH be liable for loss of profit, business interruption, loss of business information, or other pecuniary loss, including but not limited to special incidental consequential loss or other damages. Some States do not allow the exclusion of limitation of liability or incidental or consequential damages, in which case this limitation my not apply to you. The software was exclusively developed from private costs. The software and the documentation are defined and licensed as “Commercial Computer Software”.
GRAU DATA GmbH
Marie-Curie-Straße 19
D-73529 Schwäbisch Gmünd
Tel.: +49-7171-187-0
Verified FileLock Clock
From version 2.2.6 FileLock works with a new method to check the system time on the FileLock system and the managed storage volume. It works on the clock comparison principle: To compare and synchronize the FileLock system with a verified time server, your local FileLock time service needs the key provided here.
Please copy the following key into the „Apply TimeSync Key“ window of the FileLock GUI:
Legal opinion by KPMG
The software FileLock for electronic data archiving according to legal regulations has been examined by KPMG and certified according to the generally accepted accounting principles GAAP (Grundsätze ordnungsmäßiger Buchführung GoB). You can download the legal opinion of FileLock here, „FileLock expert opinion“.