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FileLock is the easiest solution for compliant archiving!
GRAU DATA’s FileLock simplifies audit-proof archiving by eliminating the complexity of traditional hardware-based solutions. Through seamless Windows integration and minimal setup requirements, this software-based system lets you focus resources on your core business rather than archiving infrastructure. FileLock delivers peace of mind while significantly reducing both implementation and maintenance costs compared to conventional archiving methods.
Seamless integration
Cost-effective
Standard File System Access
Immutable Storage
Subsequent write protection
FileLock automatically archives new files in full GoBD compliance mode. The Write Once, Read Many (WORM) technology ensures absolute data immutability, preventing unauthorized modifications or deletions until the set retention period expires. You can choose between single file retention or directory-based retention for your archived data.
Frequently asked questions
What is audit-proof archiving?
In Germany, the legal regulations for long-term archiving of digital business documents are set out in the “Principles for the Proper Keeping and Retention of Books, Records and Documents in Electronic Form and for Data Access” (GoBD).
Accordingly, all documents that are considered business letters or are relevant for tax purposes must meet the requirements for audit-proof archiving.
What does audit-proof archiving mean for my company?
The documents must be traceable, complete, unaltered, fast, structured and archived in an unchangeable manner. And that is just the quintessence of the 36-page GoBD catalog of regulations. The sheer complexity of the requirements can quickly make small and medium-sized companies in particular despair.
But implementation can also entail major costs. Existing systems and established processes usually have to be converted – a time-consuming and costly process.
Data compliance: How to archive in an audit-proof manner?
Every country has specific laws around archiving digital business documents. They are mandatory for all companies – regardless of their size or the type of business they operate in.
Violation of these requirements can result in heavy fines of up to €20 million.